QR code asset tracking with digital registers, test history, and compliance dashboards.
Asset Register Management
Overview
Digital Compliance Reporting & Records
Asset Register Management is the complete tracking, documentation, and ongoing management of all portable electrical equipment in your workplace. Every tested item receives a unique QR code label that...
- Without a proper asset register, you cannot demonstrate compliance during a WorkSafe NZ audit or insurance assessment — and manual spreadsheets are error-prone and quickly become outdated.
- QR codes let anyone — from a site manager to a casual worker — scan an item with their smartphone and instantly see its compliance status, test history, and next due date.
- Automated reminders eliminate the risk of missing retest deadlines, which can result in non-compliant equipment remaining in use.
- A digital register provides a complete audit trail of every test, every result, and every technician visit — essential for regulatory compliance and insurance claims.
QR Asset Label
Scan ? Full asset history
Location
Tracked
Test History
Tracked
Status
Tracked
Next Due
Tracked
Why It Matters
Why Asset Register Management matters
Without a proper asset register, you cannot demonstrate compliance during a WorkSafe NZ audit or insurance assessment — and manual spreadsheets are error-prone and quickly become outdated.
QR codes let anyone — from a site manager to a casual worker — scan an item with their smartphone and instantly see its compliance status, test history, and next due date.
Automated reminders eliminate the risk of missing retest deadlines, which can result in non-compliant equipment remaining in use.
A digital register provides a complete audit trail of every test, every result, and every technician visit — essential for regulatory compliance and insurance claims.
Common Issues
Common Asset Register Management faults
Missing or untracked assets
Untested equipment may be non-compliant and dangerous — and you have no way to identify or locate it.
Full site walk-through conducted to identify and register all portable electrical equipment.
Outdated or inaccurate records
Compliance status is unknown, audit failures are likely, and items may be missed during retesting cycles.
Register updated with current test results, locations, and compliance status for every item.
No tracking system in place
Unable to prove compliance, items are missed during retesting, and audit preparation is time-consuming and stressful.
QR-coded tracking system implemented with digital register, automated reminders, and online portal access.
Manual spreadsheet management
Error-prone, time-consuming, quickly outdated, and difficult to share across teams or provide to auditors.
Migrated to digital portal with automated updates, search/filter/export capabilities, and multi-user access.
Testing Frequency
How often should you test?
Inspection & Testing Intervals
Recommended inspection and testing frequencies based on AS/NZS 3760 for different workplace environments and equipment types.
Caution
This information should be read together with the AS/NZS 3760 standard as a whole, particularly Clause 2.1. Inspection intervals vary depending on equipment type and operating environment.
| Type of environment and/or equipment (a) | Equipment including Class I equipment, Class II equipment, cord sets, cord extension sets and EPOD’s (b) | Interval between inspection and tests | |||
|---|---|---|---|---|---|
| Residual Current Devices (RCD’s) | |||||
| Push Button test by user | Operating time and push-button test | ||||
| Portable (c) | Fixed (d) | Portable (e) | Fixed (f) | ||
1. Factories, workshops, places of work or repair manufacturing, assembly, maintenance or fabrication | 6 months | Daily, or before every use, whichever is the longer | 6 months | 12 months | 12 months |
2. Environment where the equipment or supply flexible cord is subject to flexing in normal use OR is open to abuse OR is in a hostile environment | 12 months | 3 months | 6 months | 12 months | 12 months |
3. Environment where the equipment or supply cord is NOT subject to flexing in normal use and is NOT open to abuse and is NOT in a hostile environment | 5 years | 3 months | 6 months | 2 years | 2 years |
4. Residential type areas of hotels, residential institutions, motels, boarding houses, halls, hostels, accommodation houses, and the like | 2 years | 6 months | 6 months | 2 years | 2 years |
5. Equipment used for commercial cleaning | 6 months | Daily, or before every use, whichever is the longer | NA | 6 months | NA |
6. Hire Equipment Inspection | Prior to hire | Including push-button test by hirer prior to hire | NA | NA | NA |
Test and Tag | 3 months | NA | NA | 3 months | 12 months |
7. Repaired, serviced and second-hand equipment | After repair or service which could affect electrical safety, or on reintroduction to service, refer to AS/NZS 5762 | ||||
1Factories, workshops, places of work or repair manufacturing, assembly, maintenance or fabrication
2Environment where the equipment or supply flexible cord is subject to flexing in normal use OR is open to abuse OR is in a hostile environment
3Environment where the equipment or supply cord is NOT subject to flexing in normal use and is NOT open to abuse and is NOT in a hostile environment
4Residential type areas of hotels, residential institutions, motels, boarding houses, halls, hostels, accommodation houses, and the like
5Equipment used for commercial cleaning
6Hire Equipment
Inspection
Test and Tag
7Repaired, serviced and second-hand equipment
After repair or service which could affect electrical safety, or on reintroduction to service, refer to AS/NZS 5762
Important Note
Inspection frequencies depend on equipment type, condition, and working environment. Hostile environments require more frequent inspection and testing. Always refer to AS/NZS 3760 or contact our team if you are unsure which interval applies to your workplace.
Our Process
How Asset Register Management works
Our streamlined process ensures every asset register management engagement is efficient, thorough, and fully documented.
Asset Discovery
Our technician walks through your site to identify and record all portable electrical equipment, including items in offices, kitchens, workshops, server rooms, vehicles, and storage areas.
Testing & Tagging
Each item is tested for electrical safety and tagged with a durable QR-coded label containing its unique identifier and test details.
Digital Register Build
All asset details, test results, locations, and compliance status are recorded in your digital register with full search and filtering capabilities.
Portal Setup
Your team receives login credentials and a walkthrough of the online portal — including how to search, filter, export, and view asset details.
Ongoing Management
Automated reminders, report generation, register updates, and new asset additions managed for you at each subsequent visit.
What's Tested
Asset Register Management checklist
Asset Identification
Each item is uniquely identified with make, model, serial number, location, and asset category recorded in your digital register.
QR Code Generation
Unique QR codes generated for each asset, linking directly to its digital record accessible from any smartphone.
QR Label Application
Durable, weather-resistant QR-coded labels applied to each tested item during the inspection visit.
Digital Register Creation
Complete digital asset register created with all item details, test results, locations, and compliance status.
Portal Access Setup
Your team receives login credentials and access to the online compliance portal with role-based permissions.
Reminder Configuration
Automated email reminders configured for each asset's next test due date, with configurable lead times.
What You Receive
What you receive
Digital Asset Register
Complete register of all portable electrical equipment with make, model, serial number, location, test history, compliance status, and next due dates — searchable and filterable.
QR Asset Labels
Each item receives a unique, durable QR code label. Scan with any smartphone to view full asset details, test history, and compliance status instantly.
Online Portal Access
24/7 access to your asset register, compliance dashboard, test history, and downloadable reports from any device — phone, tablet, or desktop.
Automated Reminders
Email alerts sent to your designated contacts when items are approaching their next test due date, with configurable lead times.
Audit-Ready Documentation
Your register is always current and ready for WorkSafe NZ audits, insurance assessments, and regulatory submissions.
Benefits
Why choose our asset register management service
Instant Access
Scan any QR code with your phone to instantly view test history, compliance status, and next test date.
Digital Asset Register
Complete register of all tested items accessible 24/7 through our online portal. Search, filter, and export.
Automated Reminders
Receive email alerts when items are approaching their next test due date. Never miss a retest.
Audit Ready
Generate compliance reports and asset registers instantly for auditors, insurers, and regulators.
No App Required
QR codes link to a mobile-friendly web page. No app installation needed for scanning.
Multi-Site Management
Manage assets across multiple locations from a single dashboard with location-based filtering.
Industries We Serve
Trusted across New Zealand's key industries
FAQ
Asset Register Management FAQ
Related Services
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